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Point in Time/In Care
To Report

Notes on Data Source

NOTE: With the Quarter 4, 2016 data extract, the placement type categories for this report have been updated to reflect implementation of the Resource Family Approval (RFA) process. For a complete list of the new placement type categories and the corresponding CWS/CMS codes, please click here or on the 'Placement Type' link below.

There are issues with these placement type data:
(1) A small number of placements are reported as RFA placements before RFA implementation in the indicated county. In these cases, the facility type as of the Q4 16 extract is being reported, rather than the facility type that was in effect at the reported date.
(2) Most, if not all, placements in RFA FFA-Non Relative homes are actually placements in regular FFA homes, incorrectly reported as being in RFA FFA homes. There are efforts underway to correct both these issues.

These reports include all children who have an open placement episode in the CWS/CMS system (excluding children who have an agency type of 'Mental Health' (6133), 'Private Adoption' (36), or 'KinGAP' (6134)) on a user-specified count day (e.g., January 1, April 1, July 1, October 1) and year. On the user-specified count day, children are assigned to the county in which they have an open case or referral (for cases under the supervision of Child Welfare, Probation, or Other) or state id county code (for cases under the supervision of Probation and Other). Please see the Agency Type link below for additional coding details. Also, placement type and caregiver relationship in this analysis were assigned by the record that corresponds with the date that the point in time was counted.

Effective Quarter 1 2007, children with a Substitute Care Provider Relationship coded as ‘Relative/Nonguardian’ are no longer automatically classified as Kinship Care placements. We instead provide a Caregiver Relationship filter that allows users to restrict report data based on a child’s relationship to the substitute care provider.

Please note that the Child Welfare caseload may be inflated by children who are no longer in care, but are still being counted in the ‘Trial Home Visit’ and ‘Other’ rows. County staff are encouraged to review these rows and close placement episodes when appropriate. Further, due to data quality issues, the probation count is suspected to be an over count, particularly in the ‘Runaway’, ‘Trial Home Visit’, and ‘Other’ rows.

Note: Cells containing a period (".") represent a value of zero. In cells representing quotients, a period may also indicate the indeterminate form 0/0.

These reports may also be run with filters in place to restrict the data to various subgroups of other variables (e.g., Black subgroup of the Ethnicity variable, < 1 year old subgroup of the Age variable, etc.). Please see the links below for details:

Agency Type

Age Group

Ethnic Group

Census-based Ethnicity Coding


Placement Type

Removal Reason

Time in Care

Court Dependent

Caregiver Relationship